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Many companies need specialized software for file sharing to manage critical processes. VDRs, a type data management technology, allows companies to share confidential documents online with professional-grade controls and security. This kind of software can help many industries manage complicated business transactions and regulatory compliance. When selecting a VDR to use, choose one that has vendor support who understands your industry and business.

VDR features can help you manage and secure your data, whether your business is planning to carry out a merger and acquisition or an initial public offering. VDRs are primarily used for due diligence in M&A procedures. However, private equity firms and VCs are also using them to share documents with their limited partners, auditors, and portfolio companies.

In addition to their focus on security, modern vdr providers are built with collaboration tools that simplify business workflows and aid in due diligence. They offer more comprehensive reports compared to standard cloud storage solutions. Administrators can track documents activity as required. This is particularly useful to ensure due diligence and may positively impact the speed of transactions.

Artificial intelligence is a key feature of any good VDR. VDRs with this functionality organize documents so that no two files end up with the same name, and prevent duplicated information from being shared. This is a vital feature to have since many documents and communications are sent back and forth between business teams when closing an agreement. Artificial intelligence can link the document you’re looking for and keep it in mind so it doesn’t require you to search through an entire directory.